Privacy Policy

Data protection

The following data privacy statement applies to the use of the Quantum Flagship website www.qt.eu (in the following "website").

We take the protection of your personal data very seriously. Your personal data are collected ad processed in accordance with the applicable data protection regulation, especially the EU General Data Protection Regulation (GDPR). We collect and process your personal data to provide you with the portal mentioned above. This declaration describes how and to what purpose your data are recorded and used and what options you have in the context of your personal data.

By using this website, you agree to the capture, use and transmission of your data in accordance with this data privacy statement.

1. Controller

The controller responsible for the collection, processing and use of your personal data within the meaning of the European General Data Protection Regulation is:

VDI Technologiezentrum GmbH
CEO Sascha Hermann
VDI-Platz 1
40468 Düsseldorf
Email: vditz@vdi.de
Phone: +49 (0) 211 6214-401

If you wish to object to our collection, processing and use of your data pursuant to this data privacy statement or for individual measures, you can address your objection to the aforementioned organization. You can save and print this data privacy statement at any time.

2. Data Protection Office of VDI Technologiezentrum GmbH

If you have any questions or comments as regards our processing of your personal data, we welcome your feedback. In this case, you can contact our responsible data protection office as follows:

Nicolas Kurze
Data Protection Officer
Email: datenschutz-tz@vdi.de

3. Storage of your access data

Each time a user accesses the website www.qt.eu and each time a document is downloaded from this website, access data about this action will be saved in a log file on the server.

Each data set consists of:

• The IP address of the device that has opened the website
• The date and time of the request ("time stamp")
• The name of the file
• The access status (file transferred, file not found, etc.)
• The amount of data which has been transferred
• The page which has requested the file (referrer-URL)
• A description of the type of web browser which has been used (e.g., Mozilla Firefox, Google Chrome or Microsoft Internet Explorer, Apple Safari, Opera, etc.)

The collected data will be analysed for statistical purposes; it will not be forwarded to third parties for either commercial or non-commercial purposes.

4. Transfer of personal data

Your data will only be transferred from the browser to the web server following encryption. We use a SSL-certificate for this.

5. Information on data transfer to the USA

Among other things, tools from companies based in the USA are integrated into our website. If these tools are active, your personal data may be transferred to the US servers of the respective companies. We would like to point out that the USA is not a safe third country in terms of EU data protection law. US companies are obliged to release personal data to security authorities without you as the person concerned being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g., secret services) may process, evaluate, and permanently store your data on US servers for monitoring purposes. We have no influence on these processing activities.

Where this is possible and reasonable, we prefer contractual partners who use servers in the European Union or other safe countries for our data in accordance with the EU data protection level or agree standard contractual clauses with us that exclude data transfer to US security authorities that does not conform to EU law.

6. Contact form

The data will be transferred to the web server in an encrypted way. However, the data will not be stored on the web server but will be sent automatically from the web server via e-mail to the editorial staff of the website. The data will only be stored until this no longer becomes necessary.

7. Registration as a Quantum Flagship member and to the Quantum Flagship member area

During the registration process, both obligatory and optional personal data will be requested. The obligatory data is needed to create a personal member account as well as to fulfil reporting obligations to the European Commission. These reporting obligations include the gathering of important statistics on the community structure in Europe, from which strategic processes and networking actions to strengthen the quantum technology community can be derived. Statistics are only compiled anonymously. No personal data is submitted. Optional personal data is gathered, as this completes the individual member profile and shows the commitment of a member to networking activities within the community. Furthermore, with the help of the registered members, a heat map (anonymised) is displayed on the website, which reflects the distribution of the individual members across Europe.

When you sign up to become a new Quantum Flagship member, the following data will be stored on our server:

• First name*
• Last name*
• gender*
• Email*
• Address*
• Organization*
• Postcode*
• City*
• Country*
• Private purpose or professional purpose*
• Website
• Role of Company*
• Position*
• Scientific Expertise*
• Focus QT application area*
• Other topics of interest
• Offered skills / methods / topics
• Offered equipment
• Applications of interest
• Skills, methods, topics sought after
• Equipment sought after
• Consent to the responsibility of own published content*
• Acceptance of the privacy policy and the terms and conditions of use. *
• Agreement on receiving information, news, and event information (newsletter) on quantum technologies until revocation of consent

Data marked with * are obligatory.

In addition, the date of registration will be collected.

We neither pass this data on to third parties, nor do we use it for any other purposes of our own. Our registration system, which includes a confirmation message containing a web link to finalize registration (double-opt-in), ensures that you have explicitly requested to become a new Quantum Flagship member. Your data will be processed by the software webEdition and only be saved and used in the system if you agree to the registration by clicking the confirmation link in an e-mail. Otherwise, the data that you have entered will be deleted after 24 hours.

When you log-in to the Quantum Flagship member area you are asked to enter your e-mail address and personal password. You can then access the exclusive member area.

If you would like to cancel your Quantum Flagship membership, send a corresponding e-mail to info@qt.eu and your complete account will be deleted immediately.

8. Registration for Quantum Flagship newsletter

The Quantum Flagship newsletter is only sent to registered members who expressly agree to receive it during the registration process. It is possible to cancel the subscription to the newsletter at any time without it being necessary to delete the user profile in the members’ area.

Alongside the purposes of use stated in Point 7, the data will be used to send the newsletter. For the dispatch of the newsletter, your personal data (first name, last name, email) are transmitted to Mailingwork. We have concluded an order processing agreement with Mailingwork. This agreement obliges Mailingwork to comply with our data protection provisions. You can read the data protection provisions of Mailingwork at https://mailingwork.de/datenschutzerklaerung. The data will not be passed on to third parties for commercial or non-commercial purposes. The data will be retained until the user objects to this, or the purpose of data storage stated during the registration process no longer applies.

9. Jobs portal

In the jobs portal of this website users (also non-members) can apply for quantum technology-relevant jobs. The jobs are checked by editing first and must be approved for publishing. The respective users who have uploaded the job offer are responsible for the content. In order to upload a job offer, the following data will be requested:

• Job title*
• Job description*
• Area*
• Type*
• Name of the employer*
• Link to the website of the employer
• Link to LinkedIn
• Address of the employer* (town or city, region, postcode, country)
• Logo
• Application description*
• Contact person
• Position of the contact person
• Email to submit applications
• Link to application form

Data marked with * are obligatory.

The above data will be used exclusively for the administration of job advertisements and to create a heat map illustrating the distribution of events related to Quantum Technologies in Europe. No data will be passed on to third parties or used for commercial or non-commercial purposes.

10. Events and events calendar

In the events calendar of this website users (also non-members) can post events for congresses, symposiums, workshops, or other events which are of relevance to quantum technologies.  The purpose of this is to provide the community with an overview of events which are relevant to quantum technologies. The contributions are checked by editing first and must be approved for publishing. The respective user is responsible for the content of the event contributions.

To post an event on this website the following data will be requested:

• Event title*
• Venue*
• Address of the venue* ((town or city, region, postcode, country)
• Start and end date of the event*
• Registration link
• Registration deadline
• Event description*
• Tag of technologies associated*
• Name of the organizer*
• Link to website
• Email address for further questions*

Data marked with * are obligatory.

The above data will be used exclusively for the administration of job advertisements and to create a heat map illustrating the distribution of job vacancies related to Quantum Technologies in Europe. No data will be passed on to third parties or used for commercial or non-commercial purposes.

11. Right of access

Users have the right to receive– free of charge – information about their personal data that has been saved. Furthermore, they have the right under statutory regulations to request that their personal data be rectified, blocking and erased.

13. Web analytics

To further optimize the Quantum Flagship website as regards the needs of the users, we analyse the user behaviour of visitors to our website (e.g., which content is of most interest? Which content is of least interest?) We use the web analytics provider Matomo (former Piwik) on our website for this purpose.

Matomo uses cookies to analyse the user behaviour of visitors to the website. The user information (including the anonymized IP-address) which is generated by the cookie will be transferred to our server for analysis where it is saved for later evaluation and optimization of our website contents. Even before your IP-address is transferred to our server, it will be anonymized by deleting the last two blocks of numbers, thus ensuring that you remain completely anonymous as a user. The information about how visitors to our website use our website will not be forwarded to third parties, unless we are obliged to do so by law, e.g., in the case of a judicial order.

13.1 Objection to analytical cookies

If you do not approve the storage and analysis of this data resulting from your visit to our website, there are two ways in which you can stop the analysis of your user behaviour:

First, you can permanently prevent the use of cookies by changing the corresponding settings in your browser software. However, in this case you may not be able to use all functions of our website because your browser then blocks all cookies, not only those cookies which we save on your computer for analytical purposes. Cookies are also necessary to log into the exclusive member area.

Secondly, you can object to the storage and use below via mouse klick at any time. In this case, a so-called opt-out cookie will be saved in your browser which consequently leads to Matomo no longer collecting any session data.

Attention: If you delete cookies on your computer (e.g., by activating the private/incognito mode in your browser), the opt-out cookie will also be deleted and may have to be reactivated so that we do not save an analysis cookie on your computer.

13.2 Opt-out cookie

If you would like to prevent Matomo storing a cookie on your computer, you can do so here:

14. Twitter, Facebook, LinkedIn

The embedded links on our website to Twitter, Facebook and LinkedIn are not embedded via the respective social plugins. The embedded graphic only contains an http-link. This means that if you visit our website, no direct connection will be established to the servers of the social media providers.

15. Legal basis and time of storage

The legal basis for data processing pursuant to the preceding paragraphs is point f) in Article 6 (1) of the European General Data Protection Regulation. Our interest in data processing is, in particular, to ensure the operation and security of the website, the analysis of the way visitors use the website as well as the simplification of the use of the website.

Unless otherwise specified, we only save personal data as long as is necessary for the fulfilment of the respective purposes.

Last modified: 31.03.2023