Data privacy statement

The following data privacy statement applies to registration to European Quantum Community Meeting 2019 via this website:

We take the protection of your personal data very seriously. The collection and processing of your personal data is carried out with due regard to the current data protection regulations and the European General Data Protection Regulation.  We collect and process your personal data to provide you with the aforementioned online portal.  This statement describes how and for what purpose your data will be recorded and used and which choices you have with respect to your personal data.

By using this website you agree to the collection, use and processing of your data pursuant to this data privacy statement.


The controller responsible for the collection, processing and use of your personal data within the meaning of the European General Data Protection Regulation is

VDI Technologiezentrum GmbH
Managing Director Sascha Hermann
VDI-Platz 1
40468 Düsseldorf
Email: vditz(at)
Telephone: +49 (0) 211 62 14-4 01

If you wish to object to our collection, processing and use of your data pursuant to this data privacy statement or for individual measures, you can address your objection to the aforementioned organization. You can save and print this data privacy statement at any time.

Data Protection Officer of VDI Technologiezentrum GmbH

If you have any questions or comments as regards our processing of your personal data we welcome your feedback.   In this case, you can contact our responsible data protection officer as follows:

Dieter Anders
Data protection officer
E-Mail: datenschutz(at)

Storage of your access data

Each time a user accesses the website and each time a document is downloaded from this website, access data about this action will be saved in a log file on the server.

Each data set consists of:

  • The IP address of the device that has opened the website
  • The date and time of the request (“time stamp”)
  • The name of the file
  • The access status (file transferred, file not found, etc.)
  • The amount of data which has been transferred
  • The page which has requested the file (referrer-URL)
  • A description of the type of web browser which has been used (e.g. Mozilla Firefox, Google Chrome or Microsoft Internet Explorer, Apple Safari, Opera, etc.)

Transfer of personal data

Your data will only be transferred from the browser to the web server following encryption.  We use a SSL-certificate for this.

Registration to the European Quantum Community Meeting 2019

Obligatory and optional request of personal data
During the registration process obligatory personal data will be requested. They must be provided to track who will be attending the European Quantum Community Meeting 2019 on October 17-18 in Helsinki.

The following obligatory attributes will be requested for the event during the registration process:

  • First name
  • Last name
  • Email address
  • Organisation
  • Position
  • Street
  • Street number
  • Postal code
  • City
  • Country

Use of personal data
The personal data is only used for topics and tasks related to the European Quantum Community Event. To ensure that the event runs smoothly the data will be provided to the local event organisers.

The gathering of the data takes place via the double opt-in procedure, i.e. your data is only saved and used in the system if you agree to this during the registration process by clicking on a confirmation link contained in an email. Otherwise, the data entered by you will be deleted.

Right of information

Users have the right to receive free-of-charge information concerning the personal data relating to them which is saved. In addition, they have the right to have this personal data rectified, blocked and erased in accordance with the statutory provisions.


What are cookies and how do we use them?

Cookies are small text modules which are transferred from the Internet to your computer together with the required data. This data will be saved on your computer and will be kept for later visits.

We use cookies in some areas.  The website also contains links to external websites that may use cookies. These external websites and their use of cookies are beyond our responsibility, and we cannot inform you of this before following these links.

So-called “session-cookies” are necessary, particularly for the registration process, because we use a so-called single-sign-on concept for reasons of user-friendliness during the authentication and access control to the different areas of our portal.

This comprises the establishment of a “session” between the client and the server which allows you to move through the entire portal without having to re-register for each area.   This session is represented by a cookie, in which a randomly generated number is saved.

In addition, your login information (user name, user rights and validity of the session) is saved in a further cookie to control your access.  Think of this as substitute login information.  Instead of asking you to re-enter your login information, the cookie is sent to the server and accepted as proof of your identity.

Diese Websites können Daten über dich sammeln, Cookies benutzen, zusätzliche Tracking-Dienste von Dritten einbetten und deine Interaktion mit diesem eingebetteten Inhalt aufzeichnen, inklusive deiner Interaktion mit dem eingebetteten Inhalt, falls du ein Konto hast und auf dieser Website angemeldet bist.

Validity of cookies

The validity of both cookies is limited to the time of your visit to our portal.  They will be deleted automatically when you close the browser.  They are not linked to personal data and no conclusions can be drawn about the user’s activities.

On explicit request, you can optionally allow permanent storage of your user name in a third cookie when registering.  This facilitates the login if you frequently visit the portal as you will then only be asked to enter your password.  We expressly point out the risks of this procedure as there is the danger of misuse of your login data by third parties.

Most browsers are configured to automatically accept cookies.  However, you can deactivate the storage of cookies at any time or you can adjust the browser to inform you as soon as cookies are used.

Legal basis and time of storage

The legal basis for data processing pursuant to the preceding paragraphs is Article 6 Paragraph 1

Letter f) GDPR, if consent is unnecessary (letter a) or the processing is necessary to carry out (pre) contractual measures which have been initiated by the data subject (letter b). Our interest in data processing is, in particular, to ensure the operation and security of the website, the analysis of the way visitors use the website as well as the simplification of the use of the website.

Unless otherwise specified, we only save personal data as long as is necessary for the fulfilment of the respective purposes.